Needs and Current State Assessment
How many seats?
A large technology company was paying for 10 seats for the specialized analytic tool, SPSS. The list of people who had registered to gain access to one of those seats was 4x-5x the number of seats available, leading the team to believe every seat was needed. When it came time for the license renewal, we decided to look into how we could negotiate pricing for the access it seemed we needed.
First we cleaned up the list of users, then sent a quick poll to ask how the software was being used.
We found most people were using it to open a file from a vendor and save it in a different format. We successfully dropped the number of seats licensed without sacrificing employee experience or productivity. You never know where savings might be found!